A step-by-step guide to creating an effective fire safety management plan that meets RRO 2005 requirements — including downloadable templates and checklists.. Why You Need a Fire Safety Management Plan A fire safety management plan is the operational document that translates your fire risk assessment findings into actionable procedures. Under the Regulatory Reform (Fire Safety) Order 2005, the responsible person must ensure that appropriate fire safety arrangements are in place, and a fire safety management plan is the primary vehicle for demonstrating this. Structure of an Effective Plan Section 1: Premises Information Building name, address, and description Occupancy type and maximum occupancy numbers Floor plans showing escape routes, fire equipment, and assembly points Building management structure and contacts Fire risk assessment summary and review dates Section 2: Roles and Responsibilities Responsible Person — overall fire safety accountability Duty Manager — day to day fire safety management Fire Wardens/Marshals — floor or zone level responsibilities Reception/Security — fire panel monitoring and initial response Maintenance team — equipment testing and fault reporting All employees — personal fire safety responsibilities Section 3: Fire Prevention Measures Housekeeping standards (storage, waste management, clear escape routes) Hot works permit system Electrical safety procedures Smoking policy and designated areas Contractor management and fire safety induction Cooking equipment controls (commercial kitchens) Dangerous substances management (DSEAR where applicable) Section 4: Fire Detection and Warning Fire alarm system type and coverage Testing schedule (weekly sounder test, quarterly full test) False alarm management procedures Out of hours detection and monitoring arrangements System fault reporting and response Section 5: Means of Escape Escape route inspection schedule Emergency lighting testing (monthly function, annual full duration) Fire door inspection regime (quarterly checks, annual detailed survey) Final exit security arrangements Evacuation lift management (if applicable) Disabled persons evacuation procedures (PEEPs/GEEPs) Section 6: Fire Fighting Equipment Extinguisher locations and types Monthly visual inspection schedule Annual service and maintenance contracts Dry/wet riser inspection and testing Sprinkler system maintenance Hose reel testing schedule Section 7: Emergency Procedures Discovery of fire — immediate actions Hearing the fire alarm — evacuation procedure Assembly point locations and roll call procedures Fire service liaison and access arrangements Business continuity and post incident recovery Out of hours emergency procedures Section 8: Training Programme Fire safety induction for new employees Annual fire safety training for all staff Fire warden training (initial and refresher) Evacuation drills (minimum twice annually) Specialist training (e.g., extinguisher use, evacuation chair operation) Training records and competence assessment Section 9: Record Keeping Fire risk assessment records Training records and certificates Equipment testing and maintenance logs Fire incident and false alarm records Drill records and lessons learned Fire authority correspondence and enforcement actions Review and Updating The fire safety management plan should be reviewed: At least annually as part of the fire risk assessment review After any fire incident or significant near miss Following building alterations or change of use When there are changes in occupancy or management After fire authority audit or enforcement action Our Fire Safety Management Services Magnus Opifex SEVEN LTD provides comprehensive fire safety management support, from developing bespoke management plans to delivering staff training programmes and conducting evacuation drills. Our practical, risk based approach ensures your fire safety management system is effective, proportionate, and compliant. Magnus Opifex SEVEN LTD — UK's Leading Fire Safety & Fire Engineering Consultancy 🌐 magnus opifex.co.uk 📞 +44 7486 691724 ✉️ office@magnus opifex.co.uk Founders: Nicoleta Vasile, Baroness of Brattleby — CEO, Lawyer and Barrister, Legal & Administrative Director Alina — Technical Director & Expert Fire Engineer (BEng) Head Office: Ealing Cross, 85 Uxbridge Road, London W5 5BW Magnus Opifex SEVEN LTD delivers engineering led fire engineering, fire risk assessments, CFD modelling, and building safety consultancy across the United Kingdom and internationally. With over 20 years of combined experience and a UK portfolio spanning healthcare, residential and infrastructure, we bring truly engineered solutions with a personal touch. © 2026 Magnus Opifex SEVEN LTD. All rights reserved.